how to makes payments to vendor?

How to make payments to vendors?

After making the purchase order our next step is to make payments to vendor. Now we click on task menu and select payments.

      

In payments we should enter required information. Vendor ID is important information which includes;

Ø Check no

Ø Date

Ø Quantity

Ø Items

Ø Description

Ø General ledger account

Ø Unit price

Ø Amount

Vendor I’d should be enter first. If we have vendors account then it is good, if we don’t have then first of all made vendor’s account in maintain vendor.

In vendor I’d we will click on the screen and also enter necessary information which is required to record the vendor’s account.

This Item should be present in inventory also. If we don’t have items in inventory then click on maintain menu and select inventory items.now we can enter necessary information and save data.

After entering the information like;

    I.            I’d

  II.        Check no

III.        Date

Now we can enter quantity, description and other information which is required in this. Now click on block and automatically discount amount will be shown to us.

how to save purchase order

How to save purchase order?

First of all click on task menu then select the purchase order.

After selected purchase orders the window will be appear.In this we should mention following things.

Ø vendor I’d

Ø P.O number

Ø Quantity

Ø Description

Ø GL account

Ø Unit price

After giving the information click on save button.

In vendor I’D click on search button and enter a new vendor then double click on it which shows the “maintain vendors”.

When vendor is selected click on “vendor default information”.

Now enter purchase order number.

  If the purchase order date is not today's date, then enter that date which is mentioned in the date field.

  Change the discount amount if it is necessary also the displayed terms.

The displayed terms field automatically fills with the default terms.

    If we have an accrual-based company, we can select the accounts payable GL account for this purchase.

We can select print button if we want to print and save this. 

We can select print button if we want to print and save this.